There can be a lot to consider when modifying a program, whether you want to change the order or update a course without impacting existing assigned learners' progress. This guide will cover those ‘what if?’ questions you may have!
How to make edits to the program outline
Navigate to programs in Manage > Programs
Select the program, go to the Content tab, and click Edit outline
Here you can add steps, change the order, remove existing content, etc.
In the video below, we will demonstrate how you can add a new course, remove an existing one, and change the order.
Saving a Program outline and how it affects learners
When you are happy with your new program outline and click save, the below pop-up appears, giving you the option to apply the changes to new learners or all learners.
💡 Note! If you make edits in a course that is part of a program, when you publish it the new course, the changes will apply to all learners automatically.
Only apply to new learners
All changes made, no matter how small will only affect new learners added to the program afterwards.
What happens to the existing learners?
All existing learners in a program will see the program version that they are assigned to. In terms of learner progression, existing learners who completed the program 100%, will maintain that completed status.
Apply to all learners in progress
When selecting this option it will apply the updated program outline to all existing learners enrolled, excluding learners that are at 100% progress.
Apply to all learners, even completed ones
When selecting this option it will apply the updated program outline to all existing learners enrolled including learners that have completed the program.
Check the version and assign learners to the latest version of the program
To assign all learners, even completed ones, the latest version of the program, then:
Go to the People tab
Check the Version column of the user table
Update the version by either:
Selecting the tick boxes by the names, and click Assign to latest version
Select all tick boxes (at the top) and click Assign to latest version
💡 If a learner has been assigned to the latest program version, all changes take effect, so if they haven’t completed the course in the new program outline, they will now have a new course in their program to complete
See the video below, which demonstrates how to assign learners to the latest version of the program.
💡 This method updates all learners' program outlines to the latest version, including those who have 100% progression
FAQ
What happens if I assign learners who have already completed a program to the new program and there is new content?
If the learner has not completed that content before, they will be required to complete it once it is assigned (based on when the assignment is due, for example, if there was a delay).
Where can I see what version of the program learners have?
Go to the People tab and check the version under the Version column by each person.
I want to update one content step and only want new learners to see the updated course
Make the changes to the program outline and click save, then select 'Only apply to new learners' and click confirm; only new learners enrolled in the program will see the updated outline. More info here.