Content attributes are a powerful way to structure your content in Sana. They are designed to support flexible filtering and organized sorting. You can set expiration dates, assign content owners, add notes, and so much more. Moreover, you can configure a set of your own custom attributes, which you can categorize into different types and then attach to your content.
đĄ Content attributes are replacing an old feature, Tags.
Tags no longer exist in Manage, and Content attributes have been added to Manage > Content > Manage attributes.
How do Content attributes work?
In the Content attributes area, you can add Categories and Content attributes.
Categories
These display on the homepage for learners who have access to the content. Categories is the only default attribute that cannot be removed. However, whether a category appears on a user's homepage depends entirely on the visibility settings of the individual courses within that category. Categories will always appear on top of the content attributes list:
All previously added tags are merged here.
For each category, you can set an image, a title and a description.
Categories are always visible to learners by default.
How to add a Category?
To add a Category:
Go to Manage > Content.
Select Manage attributes from the drop-down in the top-right corner.
Select Categories on the left.
Click Add+ button in the middle.
Add Cover image (optional), Title and Description.
Click Done.
Content attributes
These are custom labels or properties with different types (single or multi select, date, text, number) assigned to courses or programs. You can keep attributes hidden (admin-only) or make them visible to learners, allowing for flexible filtering and organized sorting.
How to add a Content attribute?
To add a Content attribute:
Go to Manage > Content.
Select Manage attributes from the drop down in the top-right corner.
Click the New attribute button on the left.
Choose an attribute type from the dropdown (Single/Multi select, Date, Text, or Number input).
Add attribute's Title (adding Description is optional).
Use the Required to publish toggle to decide if this attribute must be filled out before a creator can publish a course.
Choose visibility for learners using the Visible to learners toggle.
toggle on - attribute visible to learners
toggle off - attribute visible only to admins
For Select and Multi-select attribute types, add your custom list of Options.
How can you use custom attributes?
Review specific examples of what you can do with custom Content attributes below.
Set expiration dates by using Date stamp.
Example: Use the Date stamp attribute to add expiration dates to your courses. Make sure to set a baseline for how often you need to update courses. This could be calculated as, for example: publish date + 2 years. By doing so, you can then filter your content to detect courses that need updating. |
Assign content owners by using Text input.
|
Add difficulty level by using Select.
Example: Mark courses with 'Easy,' 'Intermediate,' or 'Difficult' so learners can instantly understand the difficulty level of the content. |
Award points for course completions by using Number input.
Example: Define how many points a learner earns following the completion of a specific course. |
Add multiple target markets by using Multi Select.
Example: Specify the departments, countries, or business areas this content is designed for. |
Attaching Custom attributes and Categories to a course or program
Go to a course or program that you have edit access to.
Go to Settings > Attributes.
Select Categories/Attributes.
Click Save.
Categories and attributes visible for learners will appear:
For courses | In the course overview page, beneath the course description, before they click Start or Resume learning  |
For Programs | In the Program overview page  |
Categories in programs
Setting Categories for programs follow the same logic as for courses. That is, if a category is added to a program, it will appear on the Home page for learners to that program.
If a category is attached to a program and the program's Visibility is set Visible everywhere it will appear in the Your categories section of the Home page and on the Discover page where learners will be able to find it and self-enroll.
Filtering courses and programs based on Categories and Content attributes
After adding Categories and Content attributes you can use them to filter courses and programs.
Go to Manage > Content or Manage > Programs.
Click Filter button.
Select filter from the drop-down menu.
You can build out your filters using as many attributes as you like. If you leave the page or refresh your browser, your filters will remain intact.
Browse in the Home and Discover page based on Content attributes
Learners can search smarter in the Discover and Home page. This new filter helps learners narrow down results based on Content attributes.
Home page:
Go to the Home Page and scroll to Your categories section.
Select a category from the available options.
Adjust the Content attribute filters to narrow down results further.
Discover page:
Go to the Discover page.
Select one of the available categories.
Adjust the Content attributes filters to narrow down results further.
đĄ Only learner-facing attributes will appear as filter options. If no such attributes are available, the drop-down will be hidden.
FAQ
Where do learners see the created categories?
Once you have created your category and attached it to content, the category and its image will display in Your categories section of the Home page.
A learner only sees the category and content within if:
The content is assigned to the learner.
The content's visibility is set to Visible everywhere.
They are a member of a teamspace containing this content.
For Custom attributes, this depends on the visibility of the attribute.
If the attribute has been set up as Visible to learners, the attribute will appear beneath the course description before they click Start or Resume learning.
Why isn't my new category showing up on the Home page?
A category won't appear on the Home page until it contains content, and that content is made visible to users. Simply add a visible item to the category, and it will appear.
Can I add multiple attributes/categories to a course?
Yes, you can add as many as you like.
How are categories organized on the Home page?
The order follows the order defined in Manage attributes > Content attributes and can be customized.