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Content attributes

Organize and manage your content: For both courses and Programs

Emma Abrahamsson avatar
Written by Emma Abrahamsson
Updated over 2 weeks ago

Content attributes are a powerful way to structure your content in Sana. Move beyond basic tags: you can set expiration dates, assign content owners, add notes, and so much more.

Content attributes allow you to configure a set of your own custom attributes, which you can categorize into different types and then attach to you content. These custom content attributes give you more flexibility & ease in organizing, finding and managing your content.

Then, admins can filter and browse content based on these attributes with ease.

πŸ’‘ Content attributes are replacing an old feature, Tags.
Tags no longer exist in Manage, and Content attributes have been added to Manage > Content > Manage attributes

How does Content attributes work?

In Content attributes, you can add:

  • Categories: which will be displayed on the Home page for learners with access to the content. Categories is the only default Content attribute that cannot be removed. However, categories on the home page and the visibility of these for different users depends on the visibility of the specific courses within the category.

  • Attributes: specific attributes you want to attach to the Course/Program, where you can choose the visibility of these for learners. Meaning, you can have both hidden (only available for admins) and visible attributes for maximized sorting.

Guide

  1. Go to Manage > Content > Manage attributes

  2. Categories will always appear on top of the content attributes list

    1. All previously added tags are merged here

    2. For each category, you can set an image, a title and a description

    3. Categories are always visible to learners by default.

  3. To add a custom attribute, click on New attribute

    1. You will be able to choose from different attribute types: Single/Multi select, Date, Text, or Number input

    2. After selecting the attribute type:

      1. Add title

      2. Add description (optional)

      3. Choose visibility for learners

        1. "Visible to learners": if this option is toggled off, the Content attribute will only be visible to admins.

      4. Depending on the attribute type, add Options.

How can you use custom attributes?

Some specific examples of what you can do with custom content attributes:

Set expiration dates: By using Date stamp

Example: Use date stamp to set what date a specific course is set to expire. Make sure to set a baseline for how often you need to update courses. Could be calculated with for example: Publish date + 2 years. By doing so, you can then filter in content to detect courses that needs updating.

Assign content owners: By using Text input
​Example: Can be used to quickly get an overview of courses a specific user is managing/updating/created or has overall ownership of.

Add difficulty level: By using Single Select

Example: Mark courses with Easy, Intermediate and Difficult to make it easy for learners to understand the level of the content.

Add points for courses: By using Number input

Example: Mark how many points you earn following the completion of this course.

Add multiple target markets: By using Multi Select

Example: Mark what departments, countries or areas the content is covering

Attaching Attributes and Categories to a Course/Program

  1. Go to a Course or Program that you have edit access for.

  2. Go to Settings > Attributes.

  3. Select one or more Categories/Attributes.

For Learners, the attributes you attach to courses (that are set to visible for learners) and categories will appear:

For courses

In the course overview Page. Beneath the course description before they click "Start" or "Resume learning".

For Programs

In the Program overview page

Categories in Programs

Setting Categories for Programs follow the same logic as for Courses. Meaning, if a category is added to a program, the category will appear on the home page for learners to that program.

If a category is attached to a program and the program is set to self-enrollable, the program will appear in the Category and browse page as a Program and learners will be able to find it and self-enroll.

Filtering courses based on content attributes

Go to Manage > Content to filter courses based on your custom attributes created.

You can build out your filters using as many attributes as you like. If you leave the page or refresh your browser, your filters will remain intact!


FAQ

Where do learners see the created categories?

Once you have created your Category and attached it to content, the category and its image will display as a category on the home page.

A learner only sees the category and content within if:

  • The content is assigned to the learner

  • The content visibility is set to visible everywhere

  • They are a member of a teamspace containing the content

  • The Program allows self-enrollment, see above

For custom attributes, this depends on the visibility of the attribute.

If the attribute is visible, the attribute will appear beneath the course description before they click "Start" or "Resume learning".

Why does my new Category not appear on the Home page?

If you have created a Category without adding any content attached to it, or not made the content visible to anyone it will not appear on the home page.

Can I add multiple Attributes/Categories to a course?

Yes, you can add as many as you like.

How are Categories organized on the homepage?
The order follows the order in the manage attributes modal, so the order can be customized.

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