What are certificates?
Do you want to make your online courses more rewarding and attractive for your learners? Generate a personalized certificate for your learners when they finish a course or complete a program. They’re a great way to showcase a learners’ skills, knowledge and enhance their credibility and reputation.
Other benefits:
Certificates motivate learners to engage with the course content and complete the course.
They validate learners’ progress and achievements and boost their confidence and self-esteem.
They help you uphold your company standards and ensure that your learners meet the required criteria and expectations.
If you want to learn more about how to create and deliver effective online course certificates, keep reading.
How to Create Certificates
Create, design, and issue certificates inside the Sana platform! You can either create a certificate and connect it to a course or you can issue a certificate manually to individual learners.
Step 1: Create a certificate
Follow the steps below:
Go to Manage > Certificates
Click New Certificate
Enter the certificate information; Title, Description, Certificate authority and Validity period
(If you’re happy with the design click Save and jump to Step 3)
Step 2: Design your certificate
If you wish to customize your certificate design follow the below steps:
Click on the Design tab in the same window
Choose your template, font color, background image and more!
There are three templates to choose from: Minimal, Classic & External (upload existing certificate)
Click Save
💡 If you're creating a custom background for your certificate or want to upload an existing certificate, see the template dimensions here or scroll down
Step 3: Issue your certificate
Connect a certificate to a course or program
In Manage > Certificates, select the certificate you want to assign
Click Manage
Select course or program
Click Save
Manually issue a certificate
Go to Manage > Certificates
Select certificate
Click Issue
Select learners and specify issue date (optional)
Click Issue
Who can issue a certificate?
Admins can create and issue certificates to all users in your platform
Group admins by default cannot access certificates in manage. Please contact your CSM to enable certificate access (note: this does not allow certificate creation)
How you can view learners awarded with a certificate
Simply click on the certificate under Manage > Certificates
Download or Revoke a Certificate for a user
If you wish to download the certificate as a PDF or revoke the certificate from a learner follow the steps below:
Go to Manage > Certificates
Select Certificate
Click on the 3 dot menu next to the learners name
Select View issued certificate/Revoke certificate
How can learners see their received certificates?
Once a learner has completed the course or program that the certificate is issued to there are a few ways that a learner gains access to their certificate:
Email - As soon as the learner has completed the course or program they are sent an email notification
My library - users can click on 'My library' in the side bar and find all issued certificates under the Insights card. If they press on it, they will be able to download and/or share to Linkedin.
Certificate template dimensions
There are 3 different templates, please see the dimensions of each below:
Classic
1920x1357(size of A4 paper)Minimal
1920x1357(size of A4 paper)External:
1920x1251(size of A4 paper minus the lower part of the template)
FAQ
If I create a certificate for a course that users have already taken, will all users who have taken the course receive a certificate?
No, only learners who take the course after the certificate creation will be awarded. However, if you wish to still award these learners use the Manually issue certificate feature to award learners
Are there any notifications sent when the certificate is nearing expiry? Who does it get sent to?
Yes – a notification is sent out 30 days and 7 days in advance of the expiration.
What happens when the certificate expires?
Certificates will display red text when nearing expiration or expired. For learners this displays in my library and managers on a users page
How do you manage it when a certificate is based on a piece of learning which stays the same (i.e. does the learner progress have to be reset and is that previous completion data saved anywhere)?
Yes the learners can rectify by reseting the progress
All records are saved. The easiest way to extract them for you is by downloading the certificate table where you get info about who has been awarded the course
