In real-time Sana automatically transcribes every word said and does the note-taking for you. At the end of the session, Sana summarizes it all and presents it in a way that's easy to understand, keeping all participants aligned and informed.
And the best part? All the information, outcomes, and knowledge from your sessions are now searchable and accessible to all participants, improving decision-making and closing knowledge gaps.
How does it work?
When scheduling a new Live session, make sure that 'Enable smart transcriptions and summaries' is toggled on. (This setting is always on by default)
When you start the meeting in your external meeting tool, the Sana Live notetaker will ask to join the meeting. Once the notetaker is let in, it will automatically record and transcribe the meeting. When the live session has ended, all users who attended the session or was assigned the session will be able to access to the recap through the meeting link. If Allow guest access is enabled for the session, anyone with the session link can access the recap.
How to enable smart transcriptions and summaries
When scheduling a session:
Go to Schedule session in the top right of the editor view
Enter scheduling details as you would normally (ie. date, time, facilitators etc)
Scroll down and turn on Enable smart transcriptions and summaries
After enabling the smart transcriptions and summaries in the scheduling modal:
To enable smart transcription and summaries, you will need to let the Sana notetaker into the meeting. It will automatically ask to enter the meeting when smart transcriptions and summaries are enabled.
💡 Note that a session has to run for a short amount of time before a summary is generated
FAQ
How am I informed if a Live session is being recorded?
If the meeting organizer lets the notetaker in to the meeting, it is recorded. If you want to stop the recording, you can remove the notetaker from the meeting. This can be done at any time during the live session.
How can I share the recap?
The recap link is the same link that was used for the session, this can be found either in your calendar event or you can find this via the scheduler.
Who can access the recap?
Assigned Sana users and any Sana account users with the link
If Allow guest access is enabled for the session, anyone with the session link can access the recap
How do I disable this feature?
If you would like to disable this feature you can choose to 1. toggle off the smart transcription and summary in the scheduling modal or 2. not let the sana live notetaker in to the meeting.
How can I find a recap with Sana Search?
It’s as easy as pie! Search for keywords from the session our search tool will do the rest.
Who can access the recap with search?
Only users who actively joined or were assigned to a session will have the ability to search for the Recap.
Can I download the video recording?
Yes, follow the steps below:
Go to Manage > Content
Select the Live course
Click the Upcoming sessions drop-down and select Past sessions
Select the session and scroll to the bottom of the next page, you'll find the recording
Click on the 3 dot menu and select Download